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Scanning Solutions for Law Firms: OCR

optical character recognition

OCR, or optical character recognition, is one of the most useful scanning solutions currently available--especially for law firms. Today, we'll show you exactly what OCR is, what it does, and why it's so useful.

The Basics

Optical character recognition is a type of scanner software that does exactly what it sounds like: it identifies and categorizes the characters on a scanned document in order to make the data more usable. The process involves recognizing pixels and the spaces between them, and then comparing those images to knowledge databases that contain common computer fonts and even handwriting. OCR is responsible for turning a "view-only" file into something that can be edited, searched, saved, and distributed with more ease and efficiency than ever.

So, what can OCR offer to law firms? Let's find out!

  • Searching

Law firms need to have total control over their files and folders. OCR software identifies the content of a file so that it can be searched by keyword, title, or phrase--which means that the right document can be found in a matter of seconds.

  • Boosting efficiency

OCR isn't just good for organizing files. It also helps law firms boost efficiency by minimizing wasted time, eliminating human error, and even allowing for paperless workflows. Scanning is a great solution on its own, but OCR is what makes it invaluable.

  • Improving communication

Law firms need to be able to view, edit, and work with multiple different formats. OCR can adapt to all of the most common formats and still recognize characters--and, even better, it can compile different types of documents into one easy-to-use format.

Looking for more great scanning solutions? Contact us today to get started!