The well-equipped contemporary office would be hard-pressed to get by without the right scanning solutions. Scanning allows employees to capture information, convert documents to digital formats, and provides a bridge between paper-based and paperless processes.
The stereotypical broken-all-the-time office copier has such a reputation for causing frustration, that it's a rich source for corny workplace jokes. The jokes may be an effective way to relieve stress, but it's rarely funny when reality hits home, and your employees can't do their jobs.
Technology changes overnight, and when it comes to new security threats, there's no end in sight. Your organization has little choice but to devote at least some of your revenue to protecting its data.
Have you ever needed to locate a critical document NOW and couldn't find it? Perhaps it was filed somewhere in paper format in a metal filing cabinet or part of your company's shared network folders. The trouble may have started when the file name you expected it to have wasn't the name someone else thought it should have, but whatever the reason, your workday was toast.
These kinds of lost-file scenarios happen to businesses all the time, and they're a significant source of wasted productivity. Fortunately, there's a much better solution.
One of the easiest ways to prevent business identity theft is to convert paper documents into digital formats. Criminals are always on the lookout for paper documents carelessly tossed into the trash or accidentally left behind in a public area.
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Even documents that seem useless could be stolen and the information sold to a competitor. To address the issue, use your company's scanning solutions and get busy putting these documents into a secure digital document management system.
Copier service contracts vary between providers, so it's important to do your homework before signing a service or maintenance agreement. It's a given that you'll be well protected if you trust your copier dealer, but it's still vital to make sure you understand the details of your service contract to avoid misunderstandings.
How does information flow through your business? If you don't have a comprehensive solution to answer this question, you're losing time and money. From processing invoices to collaborating on critical projects, there are a considerable number of steps and repetitive processes that could be streamlined with document management.
Here's a summary of how a document management system can reduce the number of steps your employees take to complete everyday tasks.