Too often, scanning solutions and document management are treated as separate entities--but the truth is that they work together beautifully. When you know how to combine them, you can start enjoying doubled benefits, which means more time and money saved and even less stress!
First things first: you need a reliable scanner. These machines form the basis upon which you'll build your document management processes--not to mention that a good, trustworthy scanner can help you meet plenty of other goals, too, like going green. Once you've chosen the perfect scanner and integrated it into your workflow, it's time to start looking into document management.
Document management starts, believe it or not, with simple scanning. Just take those physical documents, scan them into your system, and organize the new digital files with software that provides easy searching and indexing processes. It's that easy. Suddenly you're well on your way to minimizing unnecessary prints, streamlining communication, and saving money on paper and ink.
Now that you've seen how these two solutions work together, it's time to see what that teamwork does for you.
Scanned documents are safer than physical documents. This is because it's easier to secure files that are organized and can be protected digitally, fitting seamlessly into your security processes.
#2: Easy access
Document management doesn't just make your files safe--it makes them simple. You can access scanned documents anywhere, anytime, whether you've got a rapidly approaching deadline to meet or your miles away from the office (or both!).
Once your files are digital, you won't have to worry about hunting for them anymore. They'll be organized based on your specific needs and workflows, and, with version control, you'll always be working with the newest version of any file.
Ready to put scanning solutions and document management to work for you? Contact us today!