Industry Solutions

With more than 90 million tourists from around the world, Florida has businesses that employ more than one million people that work in jobs that cater to these visitors in some way or another.

This gigantic number of people—and the services and activities connected to them—generate a tremendous amount of documents and information. These documents could include:

• Reservation information
• Rental records
• Marketing information
• Maintenance records

With millions of dollars potentially at stake, those who work in the hospitality industry must manage this huge volume of information effectively. 

office solutions for hospitality 

Attorneys and other people connected to the legal profession must deal with several challenges involving their documents. For example, they’ll often need to handle a wide variety of files on a daily basis. These could include:

• Depositions

• Time Records

• Billing Information

If legal professionals and staff depend exclusively on paper documents, they could face several significant problems over time. 

Law firms have specific, specialized needs--which means they need accurate, specialized copiers. Here are a few simple tips to help you find that perfect machine! Plus, here are a few tips to help you find a dealer who will work perfectly with your firm!

When it comes to scanning solutions, OCR (optical character recognition) is one of the most useful scanning solutions currently available--especially for law firms. See exactly what OCR is, what it does, and why it's so useful. 

Your legal firm creates and stores thousands of documents every year. The way you manage these documents can make a tremendous difference in day-to-day productivity and ultimately, your firm's year-end balance sheet. Forward-thinking legal teams recognize that adopting an electronic document management system can save them time and money.

office solutions for the legal industry 

For schools and other organizations involved in education, handling documents is a difficult and important task.

State and Federal regulations require schools to retain student records for many years. As time goes along, this can lead to issues regarding storage space and expenses. Both students and the institutions themselves could face even greater inconveniences if documents get damaged or lost.

In addition to storing and managing records, schools frequently need to print class materials and other documents. This can further add to their expenses, especially if they don’t watch their printing processes carefully. 

Schools have a lot of unique needs and challenges--and the unfortunate truth is that not all business solutions can keep up. Document management, however, is uniquely suited to the academic world.

The way your school district, college, or university manages information has an impact both on school budgets and your facility's ability to secure stored information. Here's how the right scanning solutions can help teachers and the schools that employ them improve the record-keeping process.

office solutions for Education  

Churches and other non-profit organizations need to produce and distribute a large amount of information on a regular basis. At a given time, they might need to create and send out such documents as:

• Reports
• Newsletters
• Brochures
• Pamphlets and Flyers

Non-profits need to balance the costs of producing and handling these documents against their need to inform others of their activities.

Also, organizations like charities must retain and present detailed records to keep their 501(c)(3) tax-exempt status. Keeping these records can create problems for non-profits in terms of storage space and related expenses.

Nonprofit organizations have a lot of unique needs and challenges. As such, they need equally unique solutions--and that's where managed IT comes in. Take a look at how outsourcing can make computer protection easier than ever! It's not every day that you can call an IT solution "perfect," but that's the case when it comes to IT management: it's truly a perfect fit for nonprofit organizations. 

office solutions for Churches and non-profits   

Government workers and agencies handle an enormous amount of information every single day. Examples of documents they may need to access or process include:

• Court records
• Property records
• Voting records
• Tax Information
• Postal information

To perform their essential public duties, agencies need to keep all of this information well-organized and protected. This can represent a significant investment of time, funds, and manpower.

Agencies must also make sure to keep their IT network in sound working order. Technical malfunctions and downtime can prevent workers from doing their jobs, which can create problems for the people they serve. 

office solutions for government entities   

Every year, companies involved in real estate may review and process hundreds—or even thousands—of documents. These could include:

• Commercial Leases
• Residential Leases
• Notice Forms
• Mortgage Forms
• Real Estate Purchase Contracts

Storing these documents can severely drain a company’s budget and other resources. Over time, keeping paper files could force you to buy additional storage space or deal with cramped office quarters. Also, you risk losing documents, which could lead to legal conflicts, lower income, and tarnished business reputations.  

CPC Office Technologies has products and services to help clients in real estate stay efficient and manage their information better.

office solutions for real estate

When it comes to handling files and information, hospitals and other organizations in healthcare have great responsibilities.

Day in and day out, they must process, print, store, and distribute large volumes of documents. On top of this, they must comply with Federal regulations for keeping patient information confidential. To meet these different demands, healthcare organizations need dependable, cost-effective printing and document management solutions. 

For many years, small and medium-sized healthcare organizations have come to CPC Office Technologies for their document needs.

office solutions for healthcare

To carry out projects, companies involved in architecture and engineering rely on a wide variety of documents, including:

• CAD Drawings
• Permits
• Blueprints
• Assembly Instructions

With so many documents to handle, it can be hard to keep track of them all. When you lose some piece of information, it can end up costing you time and money. If problems like these keep occurring, you can end up losing potential business to your competitors. 

CPC Office Technologies can make it easy for architectural and engineering firms to manage their documents. We’ll help ensure that you’ll have access to information when you need it.

office solutions for architecture and engineering firms

Insurance companies must review, store and distribute huge amounts of information as part of their day-to-day activities. The documents that company employees handle on any given day could include:

• Claims
• Medical Records
• Policy Applications
• Sales/Marketing Material
• Training Information

Keeping all of these documents organized can prove challenging. It can strain a company’s time, budget, and other resources. Also, organizations in the insurance industry could lose business or face legal penalties if sensitive information gets lost or falls into the wrong hands.

CPC Office Technologies can help keep insurance companies’ information ordered and secure.

office solutions for insurance companies