Getting an A: Document Management in Schools

Submitted by Tech Support on Tue, 11/10/2020 - 14:51
Schools have a lot of unique needs and challenges--and the unfortunate truth is that not all business solutions can keep up. Document management, however, is uniquely suited to the academic world. Sound too good to be true? Read on to find out how document management helps every school get an A! A Word on Documents In many ways, "documents" sounds like an official word. Documents seem like something you file away or distribute to teams or send to your customers--but the truth is that it's a pretty flexible word, especially when it comes to educational operations. Here are just a few examples of the "documents" schools handle daily: student records, student assignments and homework, test results, meeting notes, curriculum, reference information for teachers, and sensitive personal information. This list is pretty serious, and that's only the beginning. With so many documents of different types, schools must find a fast, efficient, effective, and secure way to handle information without creating more work for the staff. Benefits of Document Management As it turns out, document management is just the answer many schools have been looking for! Here are a few ways document management can help make the grade: Security Schools have a huge responsibility to protect student and staff information. With document management, it's easier than ever to keep track of every file, every employee with access, and every security tool (like user authentication) to protect what's important. Efficiency Ever lost a document because you couldn't remember what you named it? Ever had to comb through file cabinets for that one piece of information? Document management helps keep schools organized and efficient by prioritizing digital tools and smooth, effective naming conventions to make sure files are right where they should be. Communication Well-organized digital files are much easier to find, save, share, update, or even destroy if necessary. School communication can be complicated, but document management helps keep everyone on the same page. Document management really can help schools make the grade. Want to see what it can do for you? Contact us today!