Integrating with existing processes — Change may be inevitable, but it doesn't have to be painful. User-friendly document management systems integrate with your existing software and systems, eliminating the frustrations and lack of employee buy-in caused when new technologies require a complete overhaul of process infrastructures.
Improving information access — Whether it's managing documents or just looking for them, conventional paper-based and desktop document management processes waste hours of your staff's time each day. Electronic document management provides your team with sophisticated search solutions, helping them access documents in seconds.
Managing change — As processes change or become more complex, a document management system allows you to revise saved workflows without restructuring the entire procedure. Adding new steps to existing processes is a simple process, allowing employees to adopt changes without interrupting the workflow seamlessly.
Enhancing security — Safeguarding your documents is a crucial advantage to switching from other systems to electronic document management. With security built into the system, your management team has more control over who can access confidential documents. And with audit trails always available, it's easy to see when file access occurred and if and when changes were made—a substantial benefit for everyday usage and during compliance audits.
Preparing for disaster —Your organization may avoid natural disaster, but even a simple employee error could have a devastating impact on your stored information. Document management protects your information from loss in any form. With your collective knowledge converted to digital formats and stored in the cloud, impending disaster has no hold on your company's future.
Ready for your productivity boost? Contact us at CPC Office Technologies to speak with a team member today!