If you're thinking about switching from paper-based processes to electronic document management (and you definitely should be!), then you'll need to take a look at scanning solutions. A multifunction system with a scanning feature is always a good option. However, if you're dealing with a lot of incoming documents or scanning years of archived files, a dedicated scanner can save time while leaving your multifunction system available for other tasks.
Converting to digital processes is going to save your company money and bring about new efficiencies. Electronic document management capabilities reduce the cost of filing and storing paper documents and make it much faster and easier to access, share, and collaborate on information.
To begin, let's look at some standard features and scanning terminology.
There are other considerations when choosing from among the industry's wide variety of scanning solutions. Will you want to scan plastic cards? Do you require compatibility with a variety of operating systems? And don't forget to ask about data encryption and user authentications to keep your confidential data secure.
For more information, contact us at CPC Office Technologies today!