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How to Balance Scanning and Storing

scanning

When it comes to scanning solutions, some companies feel they've got to go all the way--that is to say, they need to scan every paper in the office before those solutions will do any good. Luckily, that's not the case--and there are some simple ways to strike a comfortable balance between scanning and storing.

Make the Most of Scanning Solutions

Scanning is such a powerful solution mostly because it's simple. It doesn't require a huge learning curve, it doesn't force you to buy all kinds of expensive new tech, and it can be adapted to fit a wide variety of needs. However, if you find that scanning seems like "too much trouble" or feels a bit overwhelming, the chances are high that you're trying to take steps that are just too big. It's essential to slow down and make sure you're getting the most out of your scanning solutions--even if that means not using them for every little thing.

Here are some tips to help you find the balance between scanning and storing your files!

  • Tip #1: Decide what needs to go.

To make things simpler and less cluttered, it's sometimes best to start by shredding any documents you no longer need. This makes it easier to focus on the rest of your files--and it also limits the security risk of improper document disposal.

  • Tip #2: Choose the files you use all the time.

If you continuously find yourself looking for that one specific file, you know that it needs to be scanned. Save scanning for those documents that need to be organized, protected, and quickly and easily accessible right when you need them.

  • Tip #3: Store files you don't need often.

Files that could easily sit in the file cabinet for months without seeing the light of day are probably fine to stay in storage. Don't worry about scanning these unless you have the time and energy to start a big project to save space on storage, improve overall security, and keep all of your records in one place.

Still looking for ways to get the most out of scanning solutions? Contact us today for all the help you need!