Ah, tax season. It's not anyone's favorite time of year, and it can be downright stressful for some. If you're still using paper-based methods to keep records and store important tax documents, you could be spending a tremendous amount of time preparing for tax season. And, if you're preparing for an audit, incomplete, mismanaged, or missing records can cause you to waste a lot of extra time -- and money.
Fortunately, Document Management is a smart solution that can help alleviate a lot of the pain of tax season.
Record Storage from the Get-Go
Document Management is a comprehensive service that stores all your important documents securely in the cloud. You get easy access, reliable service, and customizable options that work for your business needs. While most businesses using document management use it for daily workflows, records management, and digital transformation, an often overlooked benefit is how well it positions you for your yearly tax preparations.
When it comes to taxes, Document Management makes it easy to start the year off right and be well prepared in advance of tax time. With simple, customizable solutions for storing, accessing, and archiving documents, not to mention full-text search engines, you can say goodbye to the mad scramble to find everything you need to file your taxes. Whether you're preparing your business's taxes yourself or having your accountant take it on, everything you need is a click away.
Don't Sweat An Audit
Uh oh. You're being audited. Luckily, when you have Document Management, the process is streamlined, and you'll be set to deal with an audit quickly and efficiently. Depending on your industry, you are likely subject to numerous requirements, from the length of time you must keep records to the types of records you have to keep.
Filing cabinets are not only clunky; they are pretty ineffectual when you have to retrieve a bunch of old documents. And, because the IRS requires you to keep documentation for specific periods of time, it can be easy to misplace older documents along the way. Document Management's advanced OCR technology makes capturing, indexing, storing, and retrieving those old documents a breeze.
Savings Where it Matters
Tax time is expensive and time-consuming, and it can feel extra frustrating when you're already busy running your business. Your document management software eliminates the excess time and money required to prepare for it, and it ensures you are set for any long term surprises (like an audit!). Preparing for tax season takes time and money. With Document Management, you'll see savings in both.
Let us tell you more: Contact CPC Office Technologies today!