The Power of Digital Documents

Submitted by Tech Support on Tue, 11/10/2020 - 14:51
Switching over to a digital office can seem a little overwhelming at first, especially when it comes time to utilize scanning solutions and say goodbye to your physical files. We've all been using paper for so long that not using it can seem a little strange--but not to worry. Here are a few convincing reasons digital documents are about to become your new best friend. Making the Switch Most companies don't hesitate to make the switch to digital workflows just because they're sentimental about paper. Let's be honest--paper is familiar and safe, but it's also slow, frustrating, and entirely too vulnerable to loss and destruction. Generally, companies hesitate because they aren't sure digital documents--and the scanning solutions that make it all possible--are even worth the time. Sound familiar? Well, look no further--here are just a few things that make the switch completely worth it. #1: Digital documents are faster. Ever needed to find a document in a hurry, only to realize you had no idea where it went? Digital documents make this problem a thing of the past. With the tools to organize everything digitally and to search by date, title, keyword, and content, you'll always find exactly what you need. #2: Digital documents are safer. Paper files are vulnerable. Digital files, on the other hand, can be protected by passwords, user authentication, access control, and more--so in reality, scanning solutions are also security solutions. #3: Scanning solutions are simple. If you're worried about scanning, don't be. The only real work you have to do with scanning solutions is making sure you know which files to scan, which to store, and which to shred. #4: Paperless workflows are better for the environment. Are you looking for a fast, easy, and cost-effective way to go green? Digital documents are just the way to do it! You'll use less paper, ink, and energy continually hitting "print"--and you'll save money along the way. Want to learn more about scanning solutions? Ready to make the switch to digital documents? Contact ustoday!