It's no secret that having the right copier can do wonders for your office's level of productivity and efficiency. But did you know that there are several considerations that can help you find the best fit for your specific needs? While the price tag might be the first thing you look at, it definitely shouldn't be the only factor in your decision.
Whether you are leasing or purchasing a new copier, here are some of the key factors you should keep in mind.
- Volume and Speed
Do you copy a little or a lot? Do you want the speed fast or slow? Unfortunately, these questions do little to get at your office's actual needs. Do a little digging to figure out how much copying occurs (or will occur) on one machine, and determine where your volume falls in the spectrum. For example, 25-45 pages per minute is a moderate speed for a copier that handles several worker's loads. Speed is related to volume generally, but if you know you copy high volumes each month, you'll want to ensure your new copier has a duty cycle that matches.
Often overlooked (and capable of producing mass frustration), integration is an important consideration for any office equipment addition. Not only do you want to ensure the copier in question will work with your network, but you'll also want to check for capabilities alongside your other office equipment and software. While most new office equipment is compatible with most operating systems, brands, and networks, it's worth it to check.
Of course, cost is key. But, the sticker price isn't the only aspect of cost. A few things to consider when making cost decisions: Overall cost of ownership, including ink and toner replacements, service, and power Needs related to volume and speed, as well as integration and other features Lease vs. purchasing.
- Other Features
For some businesses, having additional features on their copier is important. This might include finishing options, workflow generation, scanning functionality, and more. Copiers come with a range of additional options that can truly make working easier. It's a good idea to consider whether or not you need or want extra features or applications.
CPC Office Technologies has a variety of copier options, so you can find your perfect match. Contact us today to learn more!