Solving Law Firm Printing Pains

Submitted by Tech Support on Wed, 10/05/2022 - 11:50
laptop next to stacks of papers and files

It is essential for law firms to take proper measures to ensure the best security of their documents. Cyberattacks and vulnerabilities can occur even after documents are stored and printed. Utilizing tools such as PaperCut print management software can help your firm achieve safety and security, while making your overall printing process more cost-effective.

How PaperCut Print Management Software Works for Law Firms

PaperCut is a print management software that makes managing all your documents an easy, painless experience. The PaperCut MF solution offers features particularly suited to serve law firms’ needs.

Some features offered are monitoring and tracking prints, with advanced features such as advanced print job customization. Papercut also provides elements of security with Secure Print Release and compatibility now with RFID technology that’s standard on most professional multifunction devices.

Features Law Firms Gain Through Papercut

  • Print Manager. Using a central administrator, PaperCut allows full visibility of all print activities on a web-browser. You’re also able to set up specific print credits for users, which helps to reduce wasteful printing.
  • Tracking. Papercut provides a helpful tracking system, allowing you to track all the documents that must be printed, copied, or scanned. Using this feature lets you create print logs that show when, where, and for whom print jobs occurred.
  • BYOD Printing. Bring your own device printing through PaperCut enables users to print from any device. Get rid of complicated routing paths by using PaperCut from mobile to email and email to printer.

Why is Papercut the Best Management Software for Law Firms?

For law firms, PaperCut is an industry-leading option for print management software. Utilizing PaperCut lessens security risks while improving the printing process for law firm billing procedures and client document processes.

PaperCut lets administrators hardcode policies into the print environment, therefore leading to improved productivity, client data integrity, and overall profitability. Being in an environment where it’s possible to print hundreds of documents daily, law firms need to have well-defined document processes and policies set in place.

1. Provides Mobility

The Bring Your Own Device model has made document workflow much easier in many offices, as well as for print management in the law firm environment. Similar to other industries, law firms are quickly adapting BYOD models in different aspects of business processes.

2. Billable Prints Becoming Easier to Assess

Law firms tend to print a large number of documents, and manually narrowing down documents that were printed for every client can be time-consuming.

To make identifying individual costs much easier, PaperCut users can search through the database for documents associated with specific clients and clearly calculate the cost to the billable account. By utilizing this system, you can be sure that the right client is charged for the right amount, which saves your team hours of time.

3. Keeps All Documents Secure

All law firms must follow strict regulations on client confidentiality. The last thing a firm needs is to have multiple documents printed at the same time and a confidential client document ends up seen by the wrong eyes.

When the authenticate option is activated on multifunction printers, prints only release once a code has been provided by a user while physically present at the printer.

4. Integrate to Existing IT Infrastructure

PaperCut is an adaptable software that works with any printer in any print environment. There is no need to change what already works in your office when integrating PaperCut. With the help of scripts and APIs, PaperCut also easily integrates well into third-party legal systems.

Take Charge of your Print Fleet with Papercut & CPC Office Technologies

Print management might be something that your law firm hasn’t paid much attention to in the past. However, by employing PaperCut, your law firm can benefit greatly through useful features and security benefits. We can help assess your current print strategies and determine how PaperCut can enhance your processes.

Conclusion

With PaperCut, your law firm can more easily meet deadlines, budgets and confidentiality requirements with protected, client-chargeable printing. PaperCut products will help your document management run smoothly while ensuring that your firm achieves safety and security. We can help you get started today.