Cut Costs at the Copier

Submitted by Tech Support on Tue, 11/10/2020 - 14:51
If you are like most business owners, saving money is high on your list of priorities. Savvy business owners know that reducing costs is key to boosting profits, but many aren't quite sure where to start. Here's a tip: cutting costs can be as easy as taking a close look at your paper costs. Copiers and printers are real workhorses in the office, but oftentimes they generate much higher costs than they need to. Many offices don't consider paper-based expenses when it comes to saving money, and, in fact, many organizations don't actually know how much they are spending on print costs overall. These costs can really add up. Fortunately, it is relatively simple to start saving money this way. Here are some tips to help you get started. Check the Settings Printers and copiers have different settings that can easily reduce the amount of supplies your office uses. Printing in draft mode, for example, is good practice for internal documents in which having high quality isn't important. Using duplex, or double-sided, printing is another smart option. Make this the default option for your office's printers, and ensure black and white printing is also the default instead of color. Assess the Need Many offices allow printing habits to be unmanaged, and many workers print without thinking. To start reducing costs, make sure printing and copying happen only when absolutely necessary. Often, emails are printed, or documents are copied even though having those prints isn't crucial. It may take some time to implement new habits or guidelines, but it's well worth it overall. Consider Upgrading Centralizing your printing or upgrading to multifunction printers can be beneficial to many offices. Newer technology uses less energy, requires less maintenance, and offers better efficiency than your old equipment. While you will have the initial expense for new office systems, you'll see savings in the long run. Utilize the Cloud Moving towards paperless practices by using cloud computing and electronic documentation makes a tremendous difference in cost control. For many businesses, going paperless completely simply isn't an option right now, but adopting some of the practices can still offer savings. Find a Partner Most businesses can benefit from services such as managed print or document management. At CPC Office Technologies, we're committed to helping you find ways to cut costs and do business smarter. We offer services and products that will make your life easier and save you money. Ready to save more? Contact us today to learn how!