
Are unchecked printing expenses draining your business budget? For IT professionals in small to mid-sized businesses, managing office technology costs is a constant challenge, especially when printing can consume up to 3% of annual revenue. At CPC Office Technologies, our Print Accounting service, a key component of our Managed Print Services, empowers you to track, analyze, and reduce printing costs while maintaining operational efficiency.
Print Accounting provides detailed insights into your printing practices, revealing inefficiencies and opportunities for savings. By addressing issues like overuse and wasteful printing, this service helps IT managers optimize resources and focus on strategic priorities. Let’s explore how Print Accounting can transform your approach to office printing.
Uncover Hidden Savings
Printing costs often go unnoticed because they’re spread across departments and devices, making it hard to pinpoint where money is being spent. Print Accounting solves this by providing a clear picture of your printing activity, from individual users to entire networks. With comprehensive tracking, you can identify patterns—such as excessive color printing or underused devices—and make data-driven decisions to cut costs.
For example, a business might discover that 20% of its printing is unnecessary, like forgotten print jobs left at the printer. By addressing these inefficiencies, Print Accounting helps redirect funds to critical IT projects, ensuring your technology budget works harder for your business.
- Complete Visibility: Track every print job across local and networked printers.
- User Insights: See who prints the most and what types of documents they produce.
- Device Optimization: Identify overused or idle printers to streamline your fleet.
This level of transparency empowers IT professionals to implement cost-saving measures without disrupting workflows, balancing fiscal responsibility with operational needs.
Streamline Printer Management
Managing a fleet of printers can be time-consuming, especially with limited IT resources. Print Accounting automates the tracking process, reducing the manual effort required to monitor usage. By generating detailed reports on printer activity, it simplifies inventory management and helps you maintain an efficient, up-to-date device ecosystem.
Imagine a scenario where an IT team uses Print Accounting to maintain an accurate inventory of printers and their usage. This data allows them to retire outdated devices and consolidate printing to more efficient models, reducing maintenance costs and energy use. Automation also frees up time for IT staff to focus on higher-priority tasks, such as network security or software upgrades, rather than chasing down printer issues.
Boost Efficiency Without Sacrificing Quality
Reducing printing costs doesn’t mean compromising on output quality or employee productivity. Print Accounting integrates seamlessly with your existing systems, allowing you to set usage policies that align with business needs. For instance, you can restrict color printing for non-essential documents or route large jobs to high-capacity devices, ensuring resources are used wisely.
By providing actionable insights, Print Accounting helps IT managers create a leaner, more efficient printing environment. Employees still have access to the tools they need, but wasteful practices are minimized, supporting both cost savings and operational goals.
Transform Your Printing Strategy with CPC
Print Accounting empowers small to mid-sized businesses to save money, streamline printer management, and boost efficiency. By giving IT professionals the tools to track and optimize printing, CPC Office Technologies helps you reclaim control over a significant yet often overlooked expense. Ready to cut costs and enhance your operations? Contact CPC for a tailored Print Accounting assessment today.