What is a Document Management System?

Submitted by Tech Support on Tue, 11/10/2020 - 14:51
Before you can fully appreciate all the things a document management system could do for your business, you need to know precisely what you're working with. Sit back, relax, and let us explain all the details! Savvy Systems A document management system is, more or less, exactly what it sounds like: a system of solutions designed to address issues in your document workflows. The great thing is that these solutions aren't "one size fits all." Instead, they're tailored to your specific needs, helping you take a document through every stage of its life-cycle without any interruptions, inefficiencies, or security problems. Document management also enables you to limit your reliance on paper. Letting you switch to digital tools like cloud storage that save money, improve efficiency, and allow you to rest assured that your data is safer than ever. What Do They Do? Here's a quick look at what document management systems are capable of! #1: Organization Document management systems are smart. They can be used to keep track of all different types of files: contracts, marketing materials, and internal memos. Allowing you to organize them based on rules you set. That way, everyone can access exactly what they need whenever they need it. #2: Communication When files are organized according to simple naming conventions, stored in easy-to-access locations, and protected with tools like version control, it's easier than ever to make sure everyone is on the same page. #3: Security Another thing document management systems excel at is security. By improving your habits both online and offline, automating certain parts of your workflow, and helping you utilize online tools safely and efficiently. Document management boosts security in every corner of your company. So that's what document management systems are--now, what can they do for you? Contact us today to see for yourself!