Buying a copier is a big step toward efficiency, creativity, and productivity in your office--but before you make this important decision, there are a few things you need to know. Read on to find out how to be sure you end up with the copier of your dreams! What to Focus On Buying copiers is one of those things that seems like it should be easy but isn't.
Scanning solutions can and should be a considerable part of any business. Scanning, after all, can single-handedly improve efficiency, boost security, eliminate communication issues, and more--but the truth is that some scanning setups just don't cut it. Here are a few tips to change the way you see scanning! The Need for Speed One of the biggest problems a company might have with their existing scanner is that it's too slow. Many machines are limited by their design or max capability, meaning that they only handle one document at a time.
Scanning, while a simple and comparatively stress-free solution, does come with its big questions. For example, many companies aren't sure whether to get their scanning done in-house or to outsource the whole endeavor. Today, we'll take a closer look to help you decide if in-house scanning makes sense for your needs. Pros and Cons When you're choosing a new tool for your business, especially one as powerful and promising as scanning solutions, sometimes the best thing to do is bust out a pen and paper and make an excellent old-fashioned pros-and-cons list.
Many companies don't realize that their copiers--more specifically, their copiers' hard drives--are a huge security risk. Why is this? What do copiers remember? Today, we'll take a closer look--and what we find might surprise you. Those Pesky Hard Drives In general, copier hard drives are hardworking, diligent, and pretty darn innocent. They don't cause too much trouble, so we don't think about them very often--and most of the time, that's just fine. But the truth is that your copiers remember a lot more than you might realize.
"Perfect" isn't something you usually expect in the business world, or any world, for that matter--but IT management providers might be the exception. Here's how to know whether you've found a long-term partner in IT or a provider who's "okay." What's the Difference? Let's pretend we have two different companies--Company A and Company B--, and both are implementing IT management solutions. Company A did their research, made plenty of calls, and eventually settled on an excellent provider.
All office solutions have "trends"--things that go in and out of style, and may or may not leave a lasting impact on the way we do things. Document management is no exception. However, the features we're about to explore are proving to be long-lasting and efficient--so maybe they're not just trends after all! Not a Stagnant Solution The key to any document management system is staying active.
Switching over to a digital office can seem a little overwhelming at first, especially when it comes time to utilize scanning solutions and say goodbye to your physical files. We've all been using paper for so long that not using it can seem a little strange--but not to worry. Here are a few convincing reasons digital documents are about to become your new best friend. Making the Switch Most companies don't hesitate to make the switch to digital workflows just because they're sentimental about paper.
Let's face it: just about every company needs to make copies. The only real question is how you're going to make those copies. Is it best to have a standalone machine, or should you invest in a multifunction printer that scans, prints, faxes, , and copies? Worry no more--we're here to help you find out! A Big Choice Some companies might think that choosing a copy machine isn't that big a deal.
IT management is only as good as the provider you choose. Excellent providers have the power to protect your data, improve your communication, boost your efficiency, and even save you money--while not-so-great providers can cause more problems than they solve. Today, we'll offer a few tips to help you tell the difference! Good Provider, Bad Provider It's not always easy to decide if you're talking to a good IT management provider or a bad one.
Many companies turn to document management for help boosting security, improving efficiency, and even eliminating communication problems--but did you know that this solution is also great for helping you get and stay compliant? Here are a few signs that you might have compliance issues (and how document management can help!). Why Document Management? There are plenty of ways to address compliance in your workplace. For example, you could use the compliance rules themselves as a sort of road-map, going down the list one-by-one and finding ways to meet each expectation.