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Staying current in the business world means a lot more than it did before the onset of sophisticated technologies. Rapid changes combined with an increasingly tech-driven business environment means you can't afford to lag behind the competition.

Don't Forget Your Printers and Copiers

Today's printers and copiers can play a critical role in your company's day-to-day business processes, and their functionality goes far beyond printing and copying documents. Let's take a look at some key considerations when it's time for an update.

Is your company's sensitive data protected from threats on all fronts? Overlooking even one update or mistaking a phishing attempt for a legitimate information request could have devastating consequences for your business.

The Risks

No organization is too small or too large to become a victim of cybercrime. High-profile network security breaches may make the news more frequently, but small businesses are in just as much danger and may have fewer resources with which to recover. Here's a look at the risks.

Have you ever needed to locate a critical document NOW and couldn't find it? Perhaps it was filed somewhere in paper format in a metal filing cabinet or part of your company's shared network folders. The trouble may have started when the file name you expected it to have wasn't the name someone else thought it should have, but whatever the reason, your workday was toast.

These kinds of lost-file scenarios happen to businesses all the time, and they're a significant source of wasted productivity. Fortunately, there's a much better solution.

If you recently purchased or signed a lease agreement for a new copier, don't assume the new device is automatically HIPAA compliant. The idea that any copier is HIPAA compliant just because it includes the latest security features is a misconception. While technology can help your healthcare facility maintain document security, it's how your staff uses the equipment that determines compliance.

HIPAA compliance rules fall under three general categories including document confidentiality, the integrity of saved information, and availability to Protected Health Information (PHI).

If you're a little fuzzy about the differences between copiers, printers, and multifunction systems, that's understandable. The terms are often used interchangeably, but there are significant differences between these three types of imaging technologies. Here's a look at the capabilities and features commonly found in devices from each category.